City View Electronic Device Checkout

Parent/Guardian Name*

Student Name*

City View Electronic Device Checkout

City View Electronic Device Check-out

Purpose of Chromebooks or Ipads

By providing a Chromebook computer or iPad to use at home City View Charter intends to enable an engaging, collaborative, self-directed, and empowering learning environment. It is our goal students will:

  • Access digital resources where and when they need them
  • Proficiently and safely use information, media, and technology
  • Communicate with peers, teachers, and appropriate resources in support of learning

The use of school-provided technology requires students to abide by all City View policies and procedures, local, state, and federal laws. Students are expected to responsibly use school technology to keep their school-issued devices safe, secure and in good working order. The information below will assist students and parents in meeting these expectations.

Student Responsibilities

General Care

  • Do not remove student name tag
  • Leave asset tags displayed; do not tamper with or remove
  • Leave vents uncovered
  • Clean the screen with a soft, dry microfiber cloth if needed
  • Use designated computer disinfectant wipes to clean other parts of the device including the keyboard (if applicable). (Never clean an electronic device with water.)
  • Report any damage to the device as soon as possible. This means no later than the next school day
  • Do not remove protective cover (if applicable)

Traveling With a Device

  • Completely shut down the device before traveling
  • Never leave the device unattended for any reason.
  • Do not lean against the device or on your backpack with the device inside

At Home

  • Use the device in a common room of the home (family room, kitchen, dining room)
  • Store the device on a desk or table – never on the floor!
  • Do not leave the device in a vehicle
  • Protect the device from:
    • Extreme heat or cold
    • Food, drinks, other liquids
    • Small children or pets 

Following the Acceptable Use Procedures for Electronic Resources


  • Keep your network login and password safe and private
  • Create files, digital projects, videos, web pages and podcasts using network resources in support of education and research
  • Keep personal information private, including your full name, home address, and phone numbers, on websites, blogs, podcasts, videos, social networking sites, wikis, email or as content on any other electronic medium
  • Keep other individuals’ personal information private on any electronic medium unless first obtaining permission to share
  • Notify a school authority if dangerous or inappropriate information or messages are encountered online


  • Use other users’ accounts
  • Access unauthorized computers, networks or information systems.
  • Cyberbully, harass or distribute hate mail of any kind, including discriminatory jokes and remarks
  • Post, send or store information that could endanger others
  • Demonstrate actions that are unethical, illegal or result in liability
  • Copy or make copies of electronic works or software programs; this is the same as stealing
  • Hack, vandalize, or introduce viruses, worms, or other changes to hardware, software and monitoring tools
  • Access, upload, download, store or distribute obscene, pornographic or sexually explicit material
  • Use City View technology for personal gain, commercial solicitation or compensation of any kind
  • Physically alter parts or components of City View technology devices without explicit prior approval from City View

Remember that files, stored on City View equipment or the City View network are the property of City View and are subject to regular review and monitoring. (All students have access to the Google drive to save documents.) Any failure to comply with these responsibilities may result in disciplinary action. City View staff may remove a user’s access to the network without notice at any time if the user is engaged in any unauthorized activity. Staff reserves the right to confiscate the Chromebook or iPad at any time. School staff will retain the final authority in deciding when and how students may use personal electronic devices on school grounds.

Parent/Guardian Responsibilities

The parent/guardian is responsible for the cost of repair or replacement if the device is:

  • Not returned
  • Damaged
  • Lost
  • Stolen

Monitoring Student Use

City View Charter makes every effort to equip families with the necessary tools and information to ensure safe use of the digital devices in the home. Filtering services provided in our schools in compliance with minimum federal regulations for protection of students are extended to Chromebooks and iPads when they are used away from school.

Parent involvement is key for keeping students safe online.


  • Communicate expectations for the types of resources your student accesses online and for interacting with others online in a kind, respectful, and safe manner.
  • Only allow electronic device use in common rooms of the home (e.g. living room or kitchen) and not in bedrooms.
  • Develop a set of rules/expectations for electronic device use at home. Some websites provide parent/child agreements for you to sign.
  • Demonstrate a genuine interest in what your child is doing on the device. Ask questions and request to see their work often.
  • View your child’s Google Drive to check on work progress. If you have your own devices like a smartphone, computer, or tablet, and a Google (Gmail) account, you can access your child’s Google Drive to look at the work they have been doing at school, including comments from teachers and peers.
  • Investigate and apply parental controls available through your Internet Service Provider and/or your wireless router.
  • Put all electronic devices “to bed” for the night at a designated time. This is a great way to ensure the Chromebook or iPad is charged nightly, and;
  • Turn off your home WiFi at appropriate times. Many of the Chromebook and other device features require an Internet connection to function. When offline, the Chromebook can access the Google Docs suite and not much more. Turning off your home WiFi at night can prevent late night YouTube sessions, or chatting with friends at inappropriate times.

Chromebook and iPad Fees

Chromebook or iPad devices are loaned to students and remain the property of City View Charter School. We expect that there is a responsibility to care for and return the property in good condition. However, we understand that accidents or loss may happen, even when students are doing their best to take care of their devices. 


Unexpected problems do occur with the devices that are not the fault of the user (computer crashes, software errors, etc.). City View Technology Coordinator  is available to assist students with getting such issues resolved.


Costs of accidental damage and theft are covered as follows. (Accidental damage, fire, flood or natural disaster.)

Examples costs

Accidental Damage

Approximate repair costs are listed below:


Estimated Cost 

Chromebook Screen Replacement


Chromebook Screen - LCD Cable Replacement


Chromebook Keyboard Replacement


Chromebook Key Replacement (Individual Key)


Chromebook Touchpad - Torn


Chromebook Touchpad - Not Working


Chromebook Headphone Jack – Object Removal


Chromebook Headphone Jack – Broken

Repair Not Possible

Chromebook Charging Port - Repair/Replace


Chromebook Bezel (frame around screen) Replacement


Chromebook Hinge Replacement


Chromebook Camera Lens - Repair


iPad Screen Replacement


iPad broken Jack



Replacement Item

Replacement Cost

Chromebook Case


Power Cord


Charger with Cord




iPad Cover


iPad Charging Cord


iPad replacement


Payment Timeline

Parents/guardians/students have 30 days to pay any fees or fines. The school may set up payment plans to clear fines, if needed.

Lost Equipment

If any equipment is lost, the student or parent must immediately report it to the school Technology Coordinator. When a device is reported as lost or stolen, the Technology Coordinator will remotely turn off all device functionality so the device is unusable.  If equipment is stolen parents must file a police report as soon as possible.

Equipment Return

All school owned devices must be returned As a part of the return procedure, the device will be inspected to assure that it is functioning properly and is not damaged. If a student leaves City View but does not return the device, they will be fined for the full replacement cost.  Law enforcement may be involved for the purpose of recovering City View property.

Use your mouse or finger to draw your signature above

Staff Please note any damage on the device before handing to parent (if none please write none below):

Staff Signature: _______________________________________   Date__________________

After all information is filled out please copy the form: Copy goes to parent, original goes into student CUM file

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